Full-Time Office Manager – Outpatient Treatment Center

Office Manager at the Outpatient Treatment Center ensures coverage of telephone; front desk and reception area at all times; assists with the intake process; prepares copies and distributes reports; distributes phone messages, faxes, mail, charts and paperwork throughout the office; and performs other clerical duties and assigned. Office Manager enters and closes clients in Avatar. The Office Manager participates in continual quality improvement and county and state compliance processes, attends regular staff meetings.

Essential Duties include: telephones and front desk are covered at all times. Provide telephone information regarding the program, schedule assessments and intakes. Assembles admission packets and ensures that they are available when needed. Prepare charts for Intakes. Logs into Avatar to register and discharge outpatient clients. Ensure that all UOS have been entered into Avatar monthly. Complete reports to assist billing department. Receive and record payments and enforces payment agreements. Completes Data and other end of month reports for Monterey County Behavioral Health. Provides chart scanning assistance to substance abuse counselors. Verify client’s initial Medi-Cal eligibility and provide ongoing monthly eligibility verification. Prepare petty cash report for administration monthly.

Minimum qualifications include a High school diploma or GED. Two years’ experience, preferably in clinic setting. Proficient in Microsoft Office. Two years clean and sober if in recovery. Oral and written communication skills and ability to communicate effectively with patients, staff and medical professionals.

Starting pay $2,940 – $3,241 month D.O.E. Additional 5% if Bilingual (E/S). Generous benefits package including dental and vision coverage. AA/EOE.