Bookkeeper I
Full-Time Bookkeeper I (Billing & Invoicing) seeking a professional to provide billing and invoicing assistance to Bookkeeper II and CFO.
Essential duties include preparing monthly and quarterly invoices for specific contracts and grants. Specific billing and invoicing activities include, preparing payroll and benefits summaries, allocating costs across different funding sources and expense categories, documenting all expenses with receipts, requisition orders and other relevant electronic records. assembling all supporting documentation into a final invoice package to be submitted to funders, uploading invoices to online portals as required, maintaining billing and invoicing Excel files and paper files, monitoring program expenditures versus budgets and reporting potential issues in a timely manner, responding to partners’ inquiries regarding invoice details and making adjustments as necessary. Cross-trained in payroll functions and other finance activities to provide backup to Bookkeeper II and CFO as needed. Provides support to Bookkeeper II and CFO during audits. Prepares ad hoc reports as directed by the CFO.
Must be knowledgeable in the maintenance of comprehensive bookkeeping systems and able to accurately maintain electronic files and supporting documents to ensure provision of current fiscal information for analysis at any time. High School diploma or GED certificate required, plus a minimum of two years of bookkeeping experience covering all aspects of bookkeeping systems required. A combination of training and experience which would likely provide the required knowledge and abilities may be qualifying. Advanced computer skills and experience with business software, such as Sage 50, Excel, Outlook, Word, ADP, etc. required. Prefer candidates with prior experience in non-profit accounting. Prefer candidates with experience using City Data Services reporting software or other grant reporting software programs. Ability to work independently and as a member of a team.
Salary $65,100 - $79,130 a year D.O.E. Additional 5% if bilingual (Spanish). Generous benefits package including dental and vision coverage. AA/EOE.